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My Gillmans

For full details of any of the below vacancies, please e-mail: hr@gillmans.co.uk

Job Vacancies 

Purchase Ledger Clerk

Reporting to Financial Controller
Summary of Role
To be responsible for, but not limited to, the processing of purchase invoices and preparation of supplier payment runs.  Ensuring that invoices match goods receipt notes and purchase orders, that price variations are investigated and approved and that the correct authorisations are obtained for expenditure prior to processing.
Measurements for Success
Timely payment of supplier invoices
Accurate posting of invoices to nominal codes
Prompt reconciliation of supplier statements
Query resolution
Main duties
• Processing of purchase invoice and goods receipts.
• Obtaining authorisation of invoices
• Investigating/resolving price variances
• Reconciliation of monthly supplier statements, requesting any copy invoices if necessary
• Preparation of weekly/monthly payment schedules to ensure suppliers are paid on time and to agreed terms
• Liaise with suppliers, purchasing and goods inwards to resolve any invoice/credit queries
• Reconcile and post Company credit card – chase up missing receipts
• Ensure correct VAT treatment of expenditure
• Assisting with the production of daily/weekly tracker reports for payroll
• Monthly housekeeping routines including the resolution of debit balances
• Ownership of queries and ensuring the timely resolution of such queries, replying promptly to both internal and external customer enquiries
• Providing ad hoc reporting as and when requested
• Ensure monthly processing deadlines are met
• Provide cover/assistance for other accounting functions as requested
• Other duties as delegated from time to time by the Financial Controller/Finance Director or other person designated in their absence
Essential Work Skills
• Able to demonstrate experience of working in a busy accounts department
• A minimum of two years proven purchase ledger experience
• Possess a good understanding of Excel, Word, Outlook and Finance Systems
• Ability to manage and prioritise workload

Closing date for applications is Friday 29th June 2018.
Salary available on request please advise of salary expectations when applying.
This is a part time position 9.30am-2.30pm - approx. 25 hrs per week, Monday to Friday only

Credit Controller

Reporting to Financial Controller
Summary of Role
To be responsible for, but not limited to, the timely collection of outstanding debts, the administration and housekeeping of the sales ledgers, prompt and efficient query resolution and assisting with other departmental requirements as and when they should arise.
Measurements for Success
Debtor Days
Cash Collected
Calls Made
Queries Resolved
Main Duties
The Main duties of this role include, but are not limited to the following tasks:
• Timely collection of outstanding debts on the Service, Trade and Public debt ledgers
• Chasing overdue debts by telephone, email and letter within agreed timescales
• Maintain accurate records of all chasing activity, including detailed notes on accounts systems
• Ownership of queries and ensuring the timely resolution of such queries, replying promptly to both internal and external customer enquiries
• Recommendation of customer credit limits, with provision of supporting documentation to the Finance Supervisor/Financial Controller
• Authorisation of daily held orders in accordance with guidelines and policy
• Monitoring specific accounts to ensure that customer requirements for invoicing are met
• Sales ledger housekeeping
• Provision of weekly summary spreadsheets to key accounts and liaison with those accounts in a tactful and timely manner
• Co-ordinating weekly debt reviews
• Making recommendations of actions to Finance Supervisor/Financial Controller on an ongoing basis
• Assisting with the production of daily/weekly tracker reports for payroll
• Providing ad hoc reporting as and when requested
• Undertake account reconciliations/analysis as required
• Ensure monthly processing deadlines are met
• Provide cover/assistance for other accounting functions as requested
• Other duties as delegated from time to time by the Finance Supervisor/Financial Controller or any other person designated in their absence



Essential Work Skills
• Able to demonstrate experience of working in a busy accounts department
• A minimum of three years proven credit control experience
• Possess a good understanding of Excel, Word, Outlook and Finance Systems
• Experience of dealing with customers at all levels including corporate entities and private individuals
• Uses initiation to achieve results while promoting customer goodwill
• Ability to manage and prioritise workload
Person Specification
• Excellent communication skills at all levels
• Good keyboard skills and competence of Word, Outlook and Excel are required
• High standard of numeracy, accuracy with attention to detail
• A team player with a flexible approach and a willingness to learn
• Outgoing and confident personality who is able to operate at all levels
• A self starter who is proactive and can set and achieve goals
• Good standard of education
• Strong organisational and time management skills
• Ability to recognise potential risks to the Company that should be escalated
• Ability to work with a minimum of supervision
Deadline for applications is Friday 29th June 2018.
Full time and permanent position.
Salary available on request please advise of salary expectations when making the application.
CV’s to hr@gillmans.co.uk.

Gillman’s Electrical Group Ltd. is committed to providing equal employment opportunities to all applicants and employees **NO AGENCIES**